Can I choose my own caterer?
Absolutely! Vendors must be listed and approved by owner, licensed, insured and bonded. Client’s need to provide us with any agreement between themselves and vendors in connection with the event. Vendors need to provide insurance.
What kitchen facilities are available?
Each warming kitchen includes a commercial refrigerator & freezer, two six-foot warming towers, stainless steel counter, a large and small sink. Catering of food is required as no food prep or dish washing is allowed on site.
What is your venue’s capacity?
The Black Pearl on the Columbia holds a total of 1,050 (585 on upper level & 465 on the lower level. 500 seated at tables with 230 on the main level, 270 on upper level).
What is your policy on alcohol?
You are welcome to have alcohol at your event. Alcoholic beverages must be served by a licensed and insured bartender. If alcohol is served at the event, the client will need to carry additional event or liquor liability insurance.
How is set up and clean up handled?
The Black Pearl on the Columbia will provide you with the chairs and tables. The day of event coordinator will be responsible for the set up and clean up. The client will be responsible for returning the property to the state that it was provided to you. This includes putting tables and chairs away, placing all trash in designated containers, cleaning, and taking with you all personal items at the end of the evening. In special circumstances the Pearl staff may be contracted to set up and take down.
What are your venue’s insurance requirements?
Commercial general liability insurance with a limit of at least One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate, and, if alcohol will be served at the event, liquor liability insurance with a limit of at least One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate. Policy must include a minimum of Five Thousand ($5,000) Medical Expense.
Names both Black Pearl on the Columbia LLC and Barrett Share Trust u/w of William W. Sherertz as additional insureds
Needs to Read:
Black Pearl on the Columbia, LLC
Barrett Share Trust u/w of William W. Sherertz
56 S First Street
Washougal, WA 98671
Is the primary insurance with respect to any claim. Waives all rights of subrogation against the additional insured parties. (Must include a Waiver of Subrogation.)
We are set up with the following companies so they have the above requirements already for you.
Avanti Weddings — Tracie is able to do some price shopping for you where the online companies are more set in their prices.
The Event Helper
Will anyone be on the property the day of for questions?
We will have someone there before your event, during and while you are cleaning up. For guidance and questions the day of coordinator has all necessary contact information.
Are you handicapped accessible?
Yes. We have a ramp to get into the building and we also have eight bathrooms that are ADA accessible. There is an elevator in the building if your event is upstairs.
Are there dressing quarters for the wedding party?
We don’t have dressing quarters for the wedding parties. We would love to provide you with the contact information for the hotel across the street that would be great for that.
Do you provide security?
We have a staff member during all events to help monitor the building as well as security cameras 24/7.
Do you have an ice machine?
No, we don’t we are sorry for the inconvenience. The port has an ice machine by the boat ramp. The Mini Mart across the roundabout also has bagged ice.
Do you have a PA system or A/V system?
No. Our preferred vendor lists has staging & AV options.
Can I have a food truck for my event?
Yes! We just ask that the food trucks and other food preparation units used by vendors have adequate drip protection for grease and other substances and are responsible for all food preparation units.
Do you do any discounts?
We do discounts for Military, First Responders, and Veterans upon request.
How much is the deposit?
To book your date we will ask for a $1,000.00 nonrefundable deposit that is applied to your total fee. Also, a $2,500 cleaning deposit that will be refunded if the building is left how you found it.
How do the rest of the payments work?
After the initial deposit we break it up into a couple payments with the refundable deposit due 2 weeks before your event. However, we are happy to structure payments in whatever increments work best for you.
What is the cancellation policy?
If the event is canceled within 90 days of the date of event, no portion of the fees paid to the owner will be returned.